Storing Employee Medical Files

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Going Paperless - SHRM

https://www.shrm.org/resourcesandtools/hr-topics/technology/pages/going-paperless.aspx

As a best practice, medical records of terminated employees should be retained for at least four years from the date of termination. Remember, medical records related to workers’ compensation ...

Keeping Personnel Files: Three Best Practices to Follow - Indeed

https://www.indeed.com/hire/c/info/personnel-files

Employee Files: What to Keep and for How Long - The …

https://www.fool.com/the-ascent/small-business/human-resources/articles/how-long-to-keep-employee-files/

Medical and genetic information about your employees and their family members must be stored securely under the Americans With Disabilities Act (ADA), the …

Employers and Health Information in the Workplace

https://www.hhs.gov/hipaa/for-individuals/employers-health-information-workplace/index.html

Your employer can ask you for a doctor’s note or other health information if they need the information for sick leave, workers’ compensation, wellness programs, or health …

Keeping Personnel Files and Medical Records Confidential

https://www.nolo.com/legal-encyclopedia/keeping-personnel-files-medical-records-confidential-29777.html

You can do this by keeping employee files in a locked cabinet. Make them available only to those people in your company who have a legitimate business need to access the files. …

EEOC Warns Employers About Combining Health …

https://www.shrm.org/hr-today/news/hr-news/Pages/combiningrecords.aspx

A U.S. employer that retains an employee’s personal and occupational health information in a single electronic record runs the risk of violating federal disabilities bias …

8. Management of Healthcare Personnel Health Records

https://www.cdc.gov/infectioncontrol/guidelines/healthcare-personnel/health-records.html

Standard 1910.1020 – Access to employee exposure and medical records . Occupational Safety and Health Administration. Revised June 8, 2011. Accessed August 20, 2019. …

Employee Files: What to Keep and Where to Keep Them …

https://eddy.com/hr-encyclopedia/employee-file/

No medical records should ever be in an employee personnel file. Instead, they must be kept confidential in a separate file. Make sure that your medical record practices comply …

Items to Keep (and NOT Keep) in Employee Files

https://smallbusiness.com/employees/small-business-employee-files-checklist/

Such files can relate to benefits, salary, medical conditions, and legal issues. The other file, and the one most typically referred to as the general “personnel file,” …

Recordkeeping Requirements | U.S. Equal Employment …

https://www.eeoc.gov/employers/recordkeeping-requirements

EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be …

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