What To Keep In Employee Medical Files

Items to Keep (and NOT Keep) in Employee Files

https://smallbusiness.com/employees/small-business-employee-files-checklist/

Certificate W-4. State Specific Employees Withholding Allowance Certificate, if applicable. Copy of Driver’s License, if required for the position. Signed Receipt of Employee Handbook and Employment-at-will Statement. Change in Personal Data …

Keeping Personnel Files and Medical Records Confidential

https://www.nolo.com/legal-encyclopedia/keeping-personnel-files-medical-records-confidential-29777.html

Employers who are covered by the ADA must keep these medical records confidential and separate from other personnel records. This information may be revealed only to …

Employee Files: What to Keep and for How Long - The …

https://www.fool.com/the-ascent/small-business/human-resources/articles/how-long-to-keep-employee-files/

Any records with medical information must be stored securely. 11. Accident and exposure records. OSHA requires employers to securely store records of …

Keeping Personnel Files: Three Best Practices to Follow - Indeed

https://www.indeed.com/hire/c/info/personnel-files

What to Include in an Employee File - HR Knowledge

http://www.hrknowledge.com/wp-content/uploads/2017/02/What-to-Include-in-an-Employee-File.pdf

Keep two separate files We suggest you maintain two separate folders for each active employee: an Administrative Employee File and a Confidential Employee File. If your …

Employers and Health Information in the Workplace

https://www.hhs.gov/hipaa/for-individuals/employers-health-information-workplace/index.html

The Rule does protect your medical or health plan records if you are a patient of the provider or a member of the health plan. Requests from your employer. Your employer …

EEOC Warns Employers About Combining Health …

https://www.shrm.org/hr-today/news/hr-news/Pages/combiningrecords.aspx

The letter suggested that if an employer asks to see an employee’s or job applicant’s medical records, it should include a warning that if it acquires genetic …

8. Management of Healthcare Personnel Health Records

https://www.cdc.gov/infectioncontrol/guidelines/healthcare-personnel/health-records.html

Immunization of health-care personnel: recommendations of the Advisory Committee on Immunization Practices (ACIP). MMWR Recomm Rep 2011 Nov 25;60(RR-7):1-45. …

Setting the Records Straight - SHRM

https://www.shrm.org/hr-today/news/hr-magazine/Pages/0607cadrain.aspx

In Maine, a personnel file includes any formal or informal employee evaluations and reports relating to the employee’s character, credit, work habits, …

Do Employers Have to Keep a Separate …

https://woman.thenest.com/employers-keep-separate-medical-file-19161.html

A common misconception is that all employers are required to maintain separate medical files based on the guidelines set forth in the Health Information Portability and Accountability Act, or HIPAA. …